Assistant Registrar

Coordinates the Workday Academic Progress Report or degree analysis process for individual students, which requires specialized and diverse supervisory and administrative responsibilities.  Duties include ensuring students meet undergraduate academic degree requirements, evaluating transferability and posting of courses and credits from other colleges and universities, and monitoring the Workday Academic Progress Report that guides advisors and students on the degree path.

Required Qualifications:

• This position requires a bachelor’s degree in a field directly related to the program area and two years of professional experience.

Preferred Qualifications:

• Master’s Degree
• Excellent organizational communication and management skills
• Preference for experience and working knowledge of student academic records in higher education
• Proficiency in Microsoft Office
• Strong written and oral communication skills
• Excellent interpersonal skills such as active listening and problem solving
• Excellent organizational and time management skills
• Drive and dedication to providing a superior service experience to every constituent
• Ability to solve problems and seek solutions while working in a diverse environment
• Ability to work collaboratively with in-office subject area experts
• Ability to manage multiple tasks and projects
• Ability to manage sensitive/confidential information

Duties/Responsibilities:

• Supervise Degree Analysts and student employees within the Registrar’s Office Degree Analyst Unit
• Evaluate prospective student course/credit transferability and articulations from other colleges and universities that include, but are not limited to, military service, regionally and non-regionally accredited institutions, and accelerated methods of course credit
• Coordinate communication for degree analyst unit for walk-in, phone, and email service requests
• Coordinate, perform, and assign, when necessary, prospective and enrolled student degree summaries for assigned student pool
• Monitor for accuracy of Academic Progress Reports for degree-seeking undergraduate students, including general education requirements, majors, minors, concentrations, etc.   
• Review and confirm individual programs of study and degree major and minor options have been met for graduation
• Assist with the planning of and participation in university commencement events
• Communicate in a timely fashion with students and coworkers to provide service to all constituencies (e.g., students, advisors, faculty, and department chairs) 
• Coordinate Registrar’s Office role regarding NCAA, NAIA, and other competitive team compliance
• Perform duties of others in the office when absent 
• Consult with supervisor if necessary

Application Priority Deadline: May 29, 2025. Screening of complete applications will begin immediately following the priority deadline and will continue until the position is filled.

Benefits: To review our competitive benefit package, please visit FHSU Benefits.

Application Process: To apply for this position, please visit FHSU Careers. Only electronic applications submitted through the webpage will be accepted.

Required Application Documents: Applicants must submit a cover letter, resume, and names and contact information for three professional references.

Applicant documents should be submitted in one PDF.

If you have questions regarding the position, please contact:

Name: Craig Karlin

Email: ckarlin@fhsu.edu

Phone: (785) 628-4222

Community of Hays

FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home.

Notice of Non-discrimination – Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status.

Background Check: Final candidate will have consented to and successfully completed a criminal background check.

Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or www.kpers.org for further information on how this might affect you.