Municipal Records Clerk - Hays Police Department

Job Title: Municipal Records Clerk

Department: Hays Police Department

Location: Hays, Kansas

Job Type: Full-Time

Salary: $16.19 – $19.34 per hour (Starting pay based on experience)

Job Summary: The City of Hays Police Department is seeking a highly organized and detail-oriented Municipal Records Clerk. This essential administrative role is responsible for a wide range of duties, including assisting the public, performing clerical tasks, data entry, creating and maintaining complex documents, and handling accounting functions such as collecting fines. The successful candidate will play a crucial role in the efficient operation of the police department while upholding strict standards of confidentiality.

Responsibilities:

Serve as a primary point of contact for assisting the public with inquiries and requests.

Perform comprehensive clerical duties and accurate data entry for police records.

Create, maintain, and organize complex documents and reports.

Execute accounting duties, including the collection and processing of fines.

Manage sensitive information with the utmost discretion and maintain strict confidentiality.

Essential Qualifications:

1-3 years of prior office experience.

Demonstrated great computer skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Working knowledge of bookkeeping principles and practices.

High School Diploma or GED equivalent required; some college credit preferred but not required, recognizing the value of practical experience.

Excellent communication skills, both written and verbal, for effective public interaction and internal coordination.

Proven ability to maintain confidentiality and handle sensitive information responsibly.

Work Schedule:

Standard full-time office hours, typically Monday - Friday. (Specific hours to be confirmed during interview process, but generally 8:00 AM - 5:00 PM).

Compensation & Benefits: The City of Hays offers a competitive compensation package for this position. The starting pay ranges from $16.19 to $19.34 per hour, with initial placement based on experience. Our comprehensive benefits package is valued at over $17,000 per year and includes:

Family Health Insurance (coverage begins the first of the month after start date)

Paid Time Off/Holidays (one week of PTO provided upfront upon hire)

Retirement Plan (KPERS - Kansas Public Employees Retirement System)

Short-Term Disability Insurance

Annual Raises

Application Process: Interested candidates are encouraged to apply online. For more information and to submit your application, please visit: www.haysusa.com/employment